Supplier invoices


You can use this view to keep track of invoices you receive from your suppliers. This provides an alternate way to create entries for these invoices.

Start off by creating a new supplier invoice using the '+' key at the bottom left corner of the view. With the new supplier invoice selected, you can enter some details about the supplier. At the top you see a list of amounts. Here you need to enter a list of accounts / amounts that make up this invoice. Note that VAT is not calculated automatically; you will need to add an item for VAT if applicable. All amounts are in the currency specified for the supplier invoice, below the list of amounts. Below the currency popup menu is a popup menu for assigning a tag to the supplier invoice (if you have created tags).

Once you've entered the required information you can click 'Register…' to continue registering the supplier invoice. Depending on your method for filing invoices (once, when paid, or twice, both when received and when paid) a different panel will be shown. If you are using the latter setting, you need to specify:

  1. A date.
  2. Whether this date is the invoice date or the due date.
  3. A credit period (the number of days between the invoice date and the due date).
  4. An exchange rate (if the invoice is in a foreign currency). Economacs will try to automatically fetch the current exchange rate from the European Central Bank (requires an active Internet connection).

If invoices are only filed once (when paid), you need to specify:

  1. The payment date.
  2. The account from which funds were drawn.
  3. The amount, in local currency. For supplier invoices in foreign currency, you'll need to adjust the amount to match exactly what was deducted from your account.
  4. Whether the invoice is considered fully paid.

The above also applies when you select a registered invoice and mark it as paid using the button 'Mark as paid…' at the bottom.

All generated entries are placed under 'Pending'. Please note that the method for filing invoices, as well as the required accounts to use, is specified under Settings / Invoicing in the sidebar to the left.